Dentistry Dashboard
Free Trial
Dentistry Dashboard
Free Trial
✨ New: AI Voice 2.0

AI Dental Notes in 3 Clicks.

Create perfect dental notes while you treat. GDC-compliant templates for NHS & private practices. Save 10+ hours every week.

Start 21-Day Free Trial
MHRA Class I Approved
Cyber Essentials
GDPR Compliant
Rated 5.0 on
Capterra reviews badgeSoftware Advice reviews badge
Dentistry Dashboard
The WorkflowInteractive Demo

From Conversation to Perfect Dental Notes.

See how easy it is to create dental notes with AI. Try the interactive demo below.

Ready to capture?

Click below to simulate recording a patient consultation.

See it in action

Watch the Full Walkthrough

See exactly how AI Notes works in under 4 minutes — from recording to finished note.

Trusted by the UK's Leading Dentists.

"It's a lifesaver. I can focus on the patient instead of typing."

Dr. Sonila

Cosmetic Dentist

"The AI Notes feature has definitely been a game changer. Save time, be more efficient and enjoy your dentistry more."

Dr. Nikhil Kanani

Private Practice Educator • Best Young Aesthetic Dentist Winner

Everything You Need.

Powerful features designed for modern dental practices.

Effortless Record Keeping

Transcriptions become accurate records instantly. Never miss a detail again.

Patient & Referral Letters

Generate patient-friendly letters and professional referral letters from the same conversation. One click transforms clinical notes into clear, patient-appropriate communication.

Custom Templates

Create perfect notes quickly. Teach the AI your preferred structure and headers.

Format
Detail

Patient Consent

Automatically generate consent forms and treatment plans based on your conversation.

Also included in Dentist Zone

Helpful extras for associates, kept lightweight so this page stays focused on AI dental notes.

Track Your Earnings

UDA targets and private revenue tracking in one dashboard.

Build Your Portfolio

Store case photos and export a branded PDF portfolio.

Secure Patient Media

GDPR-compliant image storage for your clinical workflow.

Free Dental Notes Templates.

Professional dental notes templates for every scenario. From routine exams to complex root canals, create perfect clinical documentation instantly.

Routine Examination

Presenting Complaint

Medical History

Extraoral Examination

Intraoral Examination

Template: General Exam

Emergency (Pain)

Presenting Complaint

History of Complaint

Clinical Exam

Template: Emergency

Composite Filling

Procedure

Anaesthesia

Clinical Procedure

Template: Treatment

Referral Letter

Recipient

Patient Details

Reason for Referral

Clinical History

Template: Referral

Hygiene Visit

Periodontal Assessment

Oral Hygiene Instruction

Treatment

Template: Hygiene

Root Canal Stage 1

Diagnosis

Procedure

Dressing

Template: Endodontics

Surgical Extraction

Indication

Procedure

Closure

Template: Surgery

Ortho Assessment

Skeletal Assessment

Dental Assessment

IOTN & Plan

Template: Orthodontics

Routine Examination

Presenting Complaint

Medical History

Extraoral Examination

Intraoral Examination

Template: General Exam

Emergency (Pain)

Presenting Complaint

History of Complaint

Clinical Exam

Template: Emergency

Composite Filling

Procedure

Anaesthesia

Clinical Procedure

Template: Treatment

Referral Letter

Recipient

Patient Details

Reason for Referral

Clinical History

Template: Referral

Hygiene Visit

Periodontal Assessment

Oral Hygiene Instruction

Treatment

Template: Hygiene

Root Canal Stage 1

Diagnosis

Procedure

Dressing

Template: Endodontics

Surgical Extraction

Indication

Procedure

Closure

Template: Surgery

Ortho Assessment

Skeletal Assessment

Dental Assessment

IOTN & Plan

Template: Orthodontics

AI Dental Transcription

How AI Dental Transcription Works in a Real Clinic

Our AI dental transcription workflow is built for clinical conversations, not generic dictation. It listens to speech, identifies the clinically relevant parts, and structures them into dental notes, letters, and consent documents.

Clinical note automation workflow (step-by-step)

  1. 1

    Voice capture during the appointment

    You speak naturally while examining and treating the patient. The system captures spoken content without forcing rigid voice commands.

  2. 2

    AI dental transcription and terminology recognition

    Speech is transcribed and mapped to dental terminology such as tooth notation, restorative surfaces, periodontal terms, and common treatment wording used in UK practices.

  3. 3

    Clinical structure extraction

    The AI separates presenting complaint, HPC, O/E findings, investigations, diagnosis, treatment provided, advice, and follow-up rather than returning a single block of transcript text.

  4. 4

    Template formatting and output generation

    The note is formatted to your selected appointment type or custom template, then can be repurposed into referral letters and consent forms from the same clinical context.

  5. 5

    Fast review before copying into your PMS

    You remain in control. Review, edit if needed, then copy the final note into SOE, Dentally, Carestream, R4, or any other dental PMS you already use.

Voice to text accuracy in dentistry: what matters

Dental voice to text accuracy is not only about transcribing words correctly. It is about understanding clinical meaning. A generic speech-to-text tool may hear the words, but still fail to produce usable dental notes.

Dental-specific terminology handling

The system is designed for terms such as MOD composite, pericoronitis, extirpation, BPE, and periodontal charting language, so the output is clinically useful rather than generic prose.

Context-aware note building

The AI distinguishes between patient comments, examination findings, and treatment actions, which reduces editing time and improves clarity in the final clinical note.

Accent and phrasing variability

UK dentistry teams use different accents, shorthand, and speaking styles. The workflow is built to support natural speech rather than forcing every clinician to dictate in the same scripted format.

Template guidance improves consistency

Custom templates and instructions help the AI produce more consistent note structure across clinicians, reducing variation between users and supporting audit-ready records.

AI Notes vs Dictation

AI Dental Notes vs Traditional Dictation Software

Traditional dental dictation software can transcribe speech. AI dental notes software goes further by understanding clinical context, structuring the note, and helping automate downstream documents.

What you needTraditional dictation / speech-to-textAI dental notes workflow
Dental terminology outputMay transcribe words, but often needs manual correction and formatting.Designed to recognise dental phrasing and produce structured clinical wording.
Note structureUsually returns raw text that you organise manually.Automatically separates complaint, findings, diagnosis, treatment, advice, and follow-up.
Editing timeHigher editing load after every appointment.Shorter review cycle because formatting and headings are already generated.
Letters and consent documentsUsually separate manual writing step.Can generate patient letters, referral letters, and consent forms from the same note context.
Template consistencyRelies heavily on each clinician remembering structure.Supports templates and custom instructions for more consistent records.
PMS workflowPaste transcript, then rewrite or reformat.Paste a clinically structured note that is closer to final form.

Before: manual notes or dictation workflow

  1. 1.See patient and make mental notes or rough scribbles while trying to stay engaged in conversation.
  2. 2.Dictate or type a transcript after the appointment, often when details are less fresh.
  3. 3.Reformat the text into a proper clinical note with headings, findings, diagnosis, options, and treatment.
  4. 4.Write separate patient letters or referral letters manually if needed.
  5. 5.Catch up later in the day if the clinic runs behind, increasing admin time and fatigue.

After: AI dental notes workflow

  1. 1.Speak naturally during the appointment while staying focused on the patient and procedure.
  2. 2.The AI produces a structured note using a dental notes template format matched to the appointment type.
  3. 3.Review and adjust wording quickly rather than building the note from scratch.
  4. 4.Generate related documents such as referral letters or consent forms from the same clinical context.
  5. 5.Copy the final note into your PMS and move to the next patient with less backlog.
Compliance & Security

GDC, GDPR, and Data Security for AI Notes in Dentistry

Trust badges matter, but dentists also need practical answers. This section explains how AI notes fit into UK record-keeping expectations, GDPR responsibilities, and day-to-day security requirements.

How AI notes support GDC record-keeping standards

AI can help produce more complete and consistent records, but the clinician remains responsible for the final content. The value of AI dental notes is that they make it easier to capture the details that are commonly missed when documenting at speed.

  • Contemporaneous notes: notes can be generated during or immediately after the appointment, reducing end-of-day reconstruction.
  • Clear structure: headings for complaint, findings, diagnosis, treatment, and follow-up improve readability for handovers and audits.
  • Options and consent discussions: AI can help standardise documentation of risks, benefits, alternatives, and patient decisions.
  • Post-op advice and review plans: frequently omitted items can be consistently included through templates and prompts.

GDPR and AI in dentistry: practical security expectations

UK dental practices need more than marketing claims. They need to know how data is handled, who has access, and how AI fits into existing governance processes. Our approach is designed to support secure dental documentation workflows while fitting alongside your current systems.

Data minimisation

Capture and process only what is needed for the clinical documentation task.

Access control

Role-based access and account security are critical for protecting patient information.

Encryption in transit and at rest

Security design should protect data while it is being transmitted and stored.

Auditability and governance

Practices should be able to evidence processes, policies, and user responsibilities.

For a broader overview of controls and governance, see our GDPR and compliance guidance for dentistry.

PMS Integration Workflow

Works With Your Dental PMS

AI Notes is designed to fit your existing clinical workflow. You do not need to replace your practice management software to use AI dental notes, dental transcription, or generated letters.

SOEDentallyCarestreamR4ExactPlus other systems

1. Generate the note

Capture the appointment and review the AI-generated dental note, referral letter, or consent form.

2. Copy the final output

Use the structured note output rather than a raw transcript to reduce manual reformatting.

3. Paste into your PMS

Paste into your existing record system and continue your normal charting and billing workflow.

Why this matters for implementation

Many practices delay adopting AI because they assume it requires a full software migration. In reality, most teams want a faster route: improve clinical note quality and reduce admin time without retraining the whole practice on a new PMS.

A copy-and-paste AI notes workflow keeps rollout simple. Dentists can start with one clinician, validate note quality, refine templates, and then expand across the team once the process is working well. This makes adoption lower risk and easier to measure.

It also means AI dental notes can support mixed environments where different clinicians or sites use slightly different PMS configurations.

Simple Pricing.

For Clinicians

AI Dental Notes

£41/month

per dentist

  • Unlimited AI Clinical Notes
  • Referral Letters & Consent Forms
  • All Clinical Templates Included
  • Patient Media & Portfolio
  • Associate Finance Tracker
  • Priority Support

Works alongside ANY software, including:

SOER4DentallyCarestream& All Others
Start 21-Day Free Trial

Frequently Asked Questions

Ready to finish on time, every time?

Join hundreds of dentists who have reclaimed their evenings.

Get Started Now

Also in the platform (optional)

AI Notes is the focus here. These tools are available if you need them later.

Digital Staff Rota

Smart scheduling for shifts, availability and payroll workflows.

Practice Organizer

Checklists, workflows and compliance logs in one place.

AI Chatbots

24/7 patient FAQs, lead capture and booking support.

Indexable Example

Example AI Dental Note (Template Output)

A complete example of the type of structured clinical note our AI generates from a real appointment conversation. This helps dentists evaluate note quality before starting a trial.

Emergency Appointment Example

AI Dental Notes Example: Emergency Pain Visit (LR6)

Clinical Note: Emergency (Pain)

Example structured output for an AI dental scribe / dental transcription workflow (UK format).

Presenting Complaint

Patient attended as an emergency reporting severe throbbing pain from lower right first molar (LR6), pain score 8/10, worsening over 48 hours and disturbing sleep.

History of Presenting Complaint (HPC)

  • Onset: 2 days ago, increasing in intensity.
  • Character: Throbbing, constant, radiates towards right ear.
  • Exacerbating factors: Hot drinks, chewing, lying flat at night.
  • Relieving factors: Minimal relief with paracetamol.
  • Associated symptoms: Difficulty sleeping due to pain.

Medical History / Checks

Medical history checked and updated. No contraindications to treatment provided today. Consent to examination and emergency treatment obtained.

Clinical Examination (O/E)

Extraoral: NAD. No facial asymmetry. No obvious lymphadenopathy. TMJ WNL.

Intraoral: Localised buccal swelling adjacent to LR6. Soft tissues otherwise healthy.

LR6 findings: Large DO restoration present. Tender to percussion (++). Crack suspected at disto-buccal cusp. Tooth symptomatic and clinically consistent with pulpal/apical pathology.

Investigations

  • Periapical radiograph of LR6 taken.
  • Justification recorded: assess periapical status and extent of recurrent disease.
  • Quality: diagnostic / acceptable.
  • Findings: periapical radiolucency associated with LR6 roots, recurrent caries/restoration failure evident.

Diagnosis

Symptomatic irreversible pulpitis with acute apical involvement / abscess associated with LR6.

Discussion / Options / Consent

Discussed options including root canal treatment, extraction, and no treatment (not advised). Risks, benefits, costs, and prognosis explained in plain language.

Patient elected emergency extirpation / open-and-dress to relieve symptoms today, with plan to proceed to definitive RCT if restorable.

Treatment Provided Today

  • Local anaesthesia administered (ID block + long buccal infiltration).
  • Rubber dam isolation placed.
  • Access cavity prepared and pulp chamber entered.
  • Drainage achieved. Canals located and irrigated appropriately.
  • Intracanal dressing placed.
  • Temporary restoration placed to seal access.
  • Occlusion checked and adjusted.

Post-Operative Instructions

  • Analgesia advice provided.
  • Avoid chewing on treated side until numbness has fully worn off.
  • Return urgently if swelling increases, pain worsens, or systemic symptoms develop.

Follow-Up

Review booked in 2 weeks for completion of root canal treatment / reassessment of restorability. Written and verbal advice given. Patient understood and agreed.

Save 10+ Hours/Week

Try AI Notes risk-free.

Start Trial