The AI rota built for dental practices.Now free.
Smart scheduling, leave management, and multi-staff support - in one app, free for UK dental practices. Build compliant rotas in minutes, let staff request time off and check shifts on their phone. Up to 50 team members, 1 clinic, no card.
3-click scheduling.
Try it yourself below. Create a shift in seconds.
1. Add Team
Import staff details, roles, and contract hours.
2. Create Schedule
Drag-and-drop shifts or use auto-fill suggestions.
3. Track Time-Off
Approve holidays instantly. No paper forms.
4. Calculate Payroll
Auto-calculate hours, overtime, and locum fees.
Build a month of compliant rotas in minutes - not hours.
Describe your rules in plain English: “Sarah every Mon & Tue, no nurses on Friday afternoons, max 35 hrs/week for part-timers.” The AI builds the schedule, flags rule violations and conflicts before you publish, and surfaces a rota health score so you can spot staffing risk in one glance.
- Conversational rule builder
- Auto-fill suggestions
- Real-time conflict detection
- Rota Health Indicator
- Rule violation warnings
- AI Setup Wizard
You
Build May rota. Sarah Mon & Tue. No nurses Fri pm. 35 hrs cap part-timers.
Rota AI
Drafted 4 weeks · 43 shifts · 2 conflicts found:
- Sarah unavailable 14 May (approved leave)
- Jamie at 38 hrs (over part-time cap)
Rota Health
94/100 · Ready to publish
A real TOIL ledger - not a sticky note.
Most dental rota tools either skip TOIL or pretend a free-text note counts as tracking. Dentistry Dashboard runs Time Off In Lieu as a proper ledger - credits earned, balances per staff member, manager-approved corrections, and audit-trail adjustments.
- Per-staff TOIL ledger with running balance
- Credit requests staff submit from their phone
- Manager-approved corrections and adjustments
- Full audit trail of every TOIL transaction
- TOIL hours feed straight into payroll exports
TOIL Ledger
Sarah N. · Dental Nurse
Balance
+12h 30m
Late finish - emergency patient
Used: Friday early leave
Saturday cover - Bank Holiday
Manager adjustment (correction)
AdjustmentStaff meeting - 30 min over
Location
Smile Clinic · London
Location
Smile Clinic · Bristol
Location
Smile Clinic · Manchester
Location
Smile Clinic · Leeds
One rota for every practice you run.
Built for groups, not just single sites. Switch between clinics with one click, share boards across locations, and handle the staff who work across multiple practices - including merging duplicate accounts and a single payroll view per person.
- Unlimited clinic locations on one account
- Share rota boards between clinics
- Cross-location staff with linked accounts
- Merge duplicate user records
- Per-clinic and group-level analytics
Open shifts, claimed from a phone.
Stop chasing nurses on WhatsApp when someone calls in sick. Post an open shift, qualified staff get the notification, the first to claim it locks it in - manager has the final approval.
Open shifts
Post a shift, qualified staff claim it from the mobile app. Manager confirms with one tap.
Conflict detection
Real-time warnings for overlapping shifts, leave clashes, and rule violations before you publish.
Rota health score
A live indicator showing under-staffed days, over-time risk, and coverage gaps for the week ahead.
Recurring shifts
Set Sarah on Mondays and Tuesdays once - system handles every week, with bank-holiday closure dialogs.
Audit trail
Every shift change, leave approval, TOIL adjustment, and rule edit is logged and exportable.
Preview mode
Build the next month privately, share a preview link with senior staff, then publish in one click.
Trusted by UK Dental Practices.
Plus everything you’d expect.
Powerful features designed for modern dental practices.
Centralized Management
Manage all locations in one place. Switch between practices with one click.
Time-Off Tracking
Approve holidays instantly. No paper forms. Staff request time-off from their phone.
Payroll Calculator
Auto-calculate hours, overtime, and leave deductions. Export to CSV, Excel, Sage, or Xero.
Staff Check-In System
GPS geofencing, QR codes, or tablet kiosk with PIN. Track attendance automatically.
Smart schedules, every view.
View your schedule the way that works best for you. Weekly, monthly, or mobile.
Weekly View
View: Weekly
Monthly Overview
View: Monthly
Work Summary
Sarah N.
Jessica J.View: Reports
Mobile App View
View: Mobile
Weekly View
View: Weekly
Monthly Overview
View: Monthly
Work Summary
Sarah N.Jessica J.View: Reports
Mobile App View
View: Mobile
The rota is free.
Upgrade to Practice Hub when you want boards, stock, compliance, wages, and the rest of the operations bundle.
Free
For UK dental practices
No card · Free forever
What’s included:
- Full team scheduler / rota builder
- Up to 50 team members
- 1 clinic / practice
- Drag-and-drop shifts
- Recurring shifts
- Open shifts (staff claim from their phone)
- Leave & time-off request workflow
- Staff phone access
Practice Suite
per practice location
14-day free trial · Cancel anytime
Everything in Free, plus:
- Boards & Templates (30+ ready-made)
- Stock Control with barcode scanning
- AI Invoice Manager (lab bills)
- Associate Wages (sliding scale, lab share)
- TOIL / overtime ledger
- GPS / Kiosk attendance check-in
- CQC compliance helpers
- AI Team Meeting Minutes
Frequently asked questions
Honest comparison vs the alternatives.
The UK dental rota market splits into two camps: dental-built tools (iTeam, Denttrack, Staffport) and generic shift planners (RotaCloud, Findmyshift, Deputy, Bizimply). Here is how we sit against each.
For a 31-40 staff dental practice, RotaCloud costs more for less.
RotaCloud (rota only)
£152/mo
Standard tier + Time & Attendance · per-employee pricing
Dentistry Dashboard (full Hub)
£93/mo flat
Unlimited users · rota + stock + AI invoices + payroll + boards + compliance
We are roughly £59 cheaper per month while including the entire Practice Hub (stock control, AI Invoice Manager, Associate Wages, boards, lab tracker, AI team meetings, and CQC compliance helpers). And our pricing does not change as you grow - 5 staff or 100 staff, still £93/mo.
Built for dental
Dentistry Dashboard, iTeam Rota (Agilio), Denttrack, The Staffport. Of these, only Dentistry Dashboard has AI rota generation, surgery / room allocation, and bundled stock + payroll + compliance helpers.
Generic workforce tools
RotaCloud, Findmyshift, Deputy, Bizimply. Mature, well-supported, but treat dental like any shift business. No surgery allocation, no dental roles, no proper TOIL ledger, no CQC-friendly audit logs.
Built ground-up for UK dental practices.
Surgery / room allocation per shift. Dental role taxonomy (dentist, hygienist, therapist, nurse, decon nurse, receptionist). TOIL designed around evening cover and Saturday clinics. Locum-aware payroll exports. CQC-friendly audit logs. AI COSHH generator for dental materials in the connected Stock Control module. None of this exists in generic tools.
Or jump straight to a specific competitor: RotaCloud · Findmyshift · Deputy
You came in for a rota.
Get the rest of the Practice Hub at no extra cost.
The Rota is the biggest module of the Practice Hub - and the same subscription gets you stock control, AI invoice manager, associate wages, boards, and compliance helpers too. Use the ones you want, ignore the ones you do not.
Associate Wages
Sliding scale, lab share, deductions.
Stock Control
Barcode + GS1 batch & expiry tracking.
Invoice Manager
AI extraction, dentist accept / reject.
Boards & Templates
30+ ready-made dental boards.
Compliance helpers
AI COSHH, audit trail, inspection prep.
Practice Hub overview
See it all bundled together.
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