Name: Dentistry Dashboard
Author: Dentistry Dashboard

Question 1

Is the dental rota software free?

Accepted Answer

The dental rota is included in Practice Hub at £99/month per location for up to 40 team members. New customers can try Practice Hub free for 14 days with no card needed. There is no permanent free-rota signup offer. AI Notes is a separate plan or available in the combined bundle.

Question 2

Is there an AI rota software for dental practices?

Accepted Answer

Yes. Practice Hub includes a built-in AI Rota Assistant. You describe your rules in plain English (e.g., 'Sarah every Monday and Tuesday, no nurses on Friday afternoons, max 35 hours for part-timers') and the AI builds a draft schedule and flags conflicts and rule violations. AI rota generation is included in your Practice Hub subscription.

Question 3

Does Dentistry Dashboard track TOIL (Time Off In Lieu)?

Accepted Answer

Yes - properly. Most dental rota tools either skip TOIL entirely or let you write a free-text note. We run TOIL as a real ledger with running balances per staff member, credit requests staff submit from their phone, manager-approved corrections and adjustments, a full audit trail of every transaction, and shift overtime that flows into the Work Summary export. If your practice does evening cover, late finishes, or Saturday clinics, this alone is usually worth switching.

Question 4

Can I run multiple dental practices from one rota?

Accepted Answer

Yes. Multi-clinic / multi-location is native. You can run several locations on one account and switch between practices from the top of the rota. Staff who work across sites use one login for all their rotas.

Question 5

What's the best alternative to RotaCloud or Findmyshift for dental practices?

Accepted Answer

Dentistry Dashboard Rota is built specifically for dental practices, with TOIL, associate wages tracking, CQC-friendly audit logs, and AI-assisted scheduling. RotaCloud and Findmyshift are general-purpose tools that lack dental-specific features. Practices switching from RotaCloud / Findmyshift / Deputy typically cite the AI assistant, native TOIL, and associate wages handling as the reasons.

Question 6

Can staff claim open shifts themselves?

Accepted Answer

Yes. Managers post an open shift and anyone in the team can claim it from their phone. The first to claim it gets the shift and the rota updates. This stops the WhatsApp scramble when someone calls in sick.

Question 7

Is this better than a free rota schedule template?

Accepted Answer

A free spreadsheet can work for a simple schedule. Practice Hub adds shift planning, staff phone access, leave requests and AI rota drafts alongside your other practice tools. It costs £99/month per location after a 14-day free trial with no card needed. Choose based on the coordination your team needs.

Question 8

How does the Check-In feature work?

Accepted Answer

We offer three secure methods: 1) Mobile GPS Geofencing - staff check in on their own phones when within your set radius (e.g., 50 metres). 2) QR Code - print a QR code poster for staff to scan on arrival. 3) Kiosk Mode - set up a tablet at reception where staff enter their 6-digit PIN. All methods automatically log check-in/out times.

Question 9

Can I set up recurring shifts?

Accepted Answer

Yes. Create a shift once and set it to repeat daily, weekly, monthly, or yearly. You can choose specific days (e.g., every Monday and Wednesday), set an end date or number of occurrences, and edit individual instances without affecting the whole series. Perfect for regular working patterns.

Question 10

Can I export payroll data to Sage or Xero?

Accepted Answer

Not directly. Work Summary exports a CSV file with hours worked, overtime and leave taken for each staff member, for payroll or record-keeping.

Question 11

Does it work for multi-practice groups?

Accepted Answer

Yes. You can create a separate Team Scheduler board for each location. Staff working across multiple sites can be added to multiple boards, and managers can switch between location views instantly.

Question 12

Do staff need to download an app?

Accepted Answer

No. The Team Scheduler is fully web-based and responsive. Staff simply log in via their phone's web browser (Safari/Chrome) to view shifts, request holidays, and check in. This ensures compatibility with all devices without requiring app store downloads.

Question 13

How are holiday requests managed?

Accepted Answer

Staff request time-off directly through the system. Managers receive a notification and can approve or reject the request. Approved leave automatically blocks out the schedule to prevent scheduling conflicts. The system also tracks 'Sick' and 'Training' days.

Question 14

Can I track staff hours and overtime?

Accepted Answer

Yes. The 'Work Summary' report tracks total hours worked, overtime, lunch breaks, and leave taken for any selected date range. This data is ideal for calculating payroll.

Question 15

What happens if someone forgets to check out?

Accepted Answer

If a staff member forgets to check out, the system automatically checks them out at the end of their shift and flags the entry. An admin can then manually correct the finish time in the log.

Question 16

Can I define custom roles and rooms?

Accepted Answer

Yes. You can add your own job roles (e.g., 'Implant Coordinator', 'Head Nurse') and pick one for each shift. You can also set up the practice's own rooms.

The AI rota built for dental practices.Part of Practice Hub.

A clearer view of your team's week.

3-click scheduling.

1. Add Team

2. Create Schedule

3. Track Time-Off

4. Calculate Payroll

Start with the rota you already have.

Bring your existing schedule

Make the next week easier

Build a month of compliant rotas in minutes - not hours.

A real TOIL ledger - not a sticky note.

One rota for every practice you run.

Open shifts, claimed from a phone.

Open shifts

Conflict detection

Recurring shifts

Audit trail

Trusted by UK Dental Practices.

Plus everything you’d expect.

Centralized Management

Time-Off Tracking

Payroll Calculator

Staff Check-In System

Smart schedules, every view.

Weekly View

Monthly Overview

Work Summary

Mobile App View

Weekly View

Monthly Overview

Work Summary

Mobile App View

Your rota and practice tools. One subscription.

Practice Hub

Frequently asked questions

Honest comparison vs the alternatives.

For a 31-40 staff dental practice, RotaCloud costs more for less.

Built ground-up for UK dental practices.

Your rota is part of Practice Hub.

Ready to simplify your scheduling?