A Guide to Voice Note Software for Your Dental Practice

The idea of speaking your clinical notes into existence sounds fantastic, but what are the practicalities of implementing voice note software in a busy dental surgery? From choosing a microphone to talking to patients about it, this guide will answer the key questions you have about making the switch to an AI-powered tool like Dentistry Dashboard Notes.

While the AI is smart, clear audio input is crucial for maximum accuracy. You have several options:

Desktop USB Microphone (Recommended)

A high-quality microphone placed on your work surface (like a Blue Yeti) is often the best solution. It captures your voice clearly without being intrusive.

Wireless Lapel Mic

Clipping a small microphone to your tunic gives you excellent audio quality and freedom of movement around the surgery.

Headset Microphone

Ideal for blocking out background noise if your surgery is particularly loud.

Your Smartphone

In a pinch, the microphone on your phone can work, but a dedicated mic will provide superior results.

Pro-Tip

Position the microphone away from ultrasonic scalers or noisy suction units to minimize interference. Spend 10 minutes testing different positions to find the sweet spot.

Initiate the Note

Before you begin, open Dentistry Dashboard Notes and select the patient and appointment type.

Start Recording

Click the "transcribe" button. A small visual indicator will show that the system is listening.

Talk Naturally

This is the most important step. Don't "dictate" in a robotic voice. Speak to your patient, your nurse, and narrate your findings as you normally would. For example: "Okay Mrs. Smith, I'm just checking the gums now... BPE scores are 2s and 3s in the upper quadrants... Now let's look at that upper left six, there's some suspicious staining in the distal pit..."

Review and Finalise

Once the appointment is over, stop the recording. The structured note will appear on screen. Take 30-60 seconds to proofread it and make any minor tweaks before saving.

Patients are generally very receptive. A simple, transparent explanation is all that's needed:

"Just to let you know, I use a transcription service to help me write my notes accurately. It records our conversation to make sure I don't miss any important details about your health."

Framing it as a tool for accuracy and better care builds trust. As Dr Minesh Patel found, it actually improves the patient experience: "It allows me to spend more time listening to my patients and less time typing."

Train your dental nurse to be part of the process. They can be responsible for starting and stopping the transcription, allowing you to remain hands-free and focused on the clinical procedure. A team that embraces the technology will see the benefits in a smoother, less stressful workday.

Switching to voice-activated AI notes is a small change in process that delivers a massive return in time, accuracy, and reduced stress. Many dentists who make the switch are so impressed they become evangelists for the technology. As Dr Carolina Rinaldi says, "Even I'm advertising it! It is really life changing!"

Ready to make

Try Dentistry Dashboard Notes todayand discover how simple and effective voice-activated note-taking can be.