Dental associate pay · Included in Practice Hub
Associate wages calculated the way dental practices actually pay.
Set each associate’s agreed rates, share of lab costs and regular deductions. Review each month’s statement, then lock it and send the PDF. Associates see their own statement once it is reviewed, and can ask about it right there.
Included in Practice Hub at £99/month per location for up to 40 team members. 14 days free, no card needed. AI Notes is separate.
See it in 2 minutes
From an associate’s terms to payday.
Why this is hard
Paying a dental associate is way more than “hours times rate.”
Every month, a UK dental practice manager has to combine: NHS UDAs at a contracted rate and split, private work on a sliding scale or flat percentage, lab share where the associate covers a percentage of lab costs, CC charge deductions for credit-card processing, statutory contributions like Superannuation, Statutory Levy, and Indemnity Insurance, plus recurring custom deductions like Denplan, kids plan, hygienist costs, boutique fees, and whitening gels.
On top of that, associates often dispute lab bills, want to see their YTD numbers, and expect a clean monthly statement. Off-the-shelf payroll tools handle the basic gross-to-net but miss the dental-specific layers. So most practices end up with a colour-coded spreadsheet that breaks every March.
Sliding scale bands, lab share %, and NHS / private split.
Build each associate’s pay profile once: NHS UDA rate and split, private work as a sliding scale (unlimited bands, with an open top band) or flat percentage, their share of lab bills and card charges, plus NHS pension, levy and indemnity. The system applies the right rules every month.
- Unlimited sliding-scale bands
- Fixed % as a private alternative
- NHS pay: % of UDA or fixed value
- Lab Responsibility per associate
- Card charges share
- Statutory: Super, Levy, Indemnity
- Practice columns, per-associate shares
- Effective date range per profile
UDA rate
£25.00
NHS split
45%
Lab share
50%
Card charges
50%
Private · Sliding scale
Super
Enabled
Stat. Levy
Enabled
Indemnity
Enabled
Lab invoice
Heath Dental Lab · #4421
Decisions feed straight into the Lab Share line on your monthly statement.
Associates can accept or reject lab bill deductions before pay date.
Assign a lab invoice to a dentist in Invoices and it lands on their statement. They can open it and accept the deduction, or reject it with a note, and a rejected bill drops out of their lab share. Any change to a lab bill sends a reviewed statement back to review, so disputes get handled before the statement is locked, not after the bank transfer.
- Lab invoices assigned to a dentist via AI extraction
- Dentist accepts or rejects with optional rejection note
- Practice manager sees pending / accepted / rejected status
- Rejected items can be edited or reassigned
- Outcome flows into the Lab Share line on the statement
Denplan, hygienist, whitening gels. Set once, applied every month.
Configure the income lines and deduction lines your practice charges every month. Each row carries a default amount and a default percentage. Per associate, you can keep the default share or set their own percentage. The lines appear automatically every month.
Common recurring INCOME rows
Denplan share
Per-month patient plan income
Practice plan share
Boutique / kids plan revenue split
Finance share
Treatment finance commission
Custom income
Anything else recurring
Common recurring DEDUCTION rows
Hygienist costs
Hygienist time billed back to associate
Whitening gels
Materials used by associate
Boutique fees
Practice marketing / boutique levy
Custom deduction
Any practice-specific charge
Examples shown above. Practice managers configure their own labels - there are no fixed templates, every row is custom to your practice.
Everything you need to close out a pay period.
Variance detection
Compares each statement with last month and flags a big swing in net pay, deductions, lab share or gross pay, with info, warning, or error severity. Catch mistakes before you lock.
Lock with audit trail
Lock a statement once it is reviewed. Locked statements cannot be edited. Unlocking one requires a written reason, kept in its History with who and when.
Compare associates side-by-side
See several associates side by side for the same month: gross pay, deductions, lab share and net pay. Spot drift across the team at a glance.
Trend dialogs per associate
From a statement, open the gross pay or total deductions trend, or an associate’s earnings over 6 or 12 months. Useful for spotting deductions creeping up.
Configurable Year-To-Date
Set your YTD year start to any month and day. UK partnerships often use 6 April for tax-year alignment, others use January 1. YTD totals in PDF and CSV use your chosen date.
PDF and CSV statements
Generate a clean PDF statement with your practice logo and address, a CSV for each statement, and Export all for the whole month as a CSV your accountant can work from.
Email straight to associates
Email a reviewed statement’s PDF to the associate from the statement, with your own subject. Associates can also sign in to see their own statement once it is reviewed.
Questions on the statement
An associate asks about a statement right on it. You get a notification and an email, reply there, and mark it resolved. Asking never changes the figures.
PIN-gated wages page
The Associate Wages page is protected by a PIN so casual viewers in reception cannot see other associates’ pay. Role-based access on top of that.
Quick honesty: this is not a full payroll bureau.
Dentistry Dashboard handles the dental-specific calculation: UDA share, sliding scale, lab share, deductions, statutory contributions, and produces the statement and CSV. Submitting PAYE and NI to HMRC, and running the actual bank payment, stays with your existing payroll bureau or accounting software (Sage, Xero, QuickBooks), working from our CSV export.
Frequently asked questions
You came in for associate wages.
Get the rest of the Practice Hub at no extra cost.
Associate Wages is one module of the Practice Hub - and the same subscription gets you the rota, stock control, AI invoice manager, boards, and compliance helpers too. Use the ones you want, ignore the ones you do not.
AI Dental Rota
Smart scheduling, TOIL, multi-clinic.
Invoice Manager
AI invoice extraction, dentist accept / reject.
Stock Control
Barcode, batch, expiry tracking.
Compliance helpers
AI COSHH, audit trail, inspection prep.
AI Dental Notes
Notes, letters, consent from one chat.
Practice ops hub
Boards, tasks, all-in-one ops.
Stop running associate pay across three spreadsheets.
Try Dentistry Dashboard Practice Hub free for 14 days. Sliding scale, lab share, recurring deductions, two-way associate sign-off, and CSV export, all included.