Drop a PDF. The AI does the invoice for you.
AI dental invoice software for UK practices. Drag in a PDF, image, CSV, XLS, or even paste raw statement text. The AI extracts vendor, total, dentist, and line items, suggests assignment, detects duplicates, and the dentist can accept or reject with one tap.
Drop a lab invoice. Get vendor, total, dentist, line items in 3 seconds.
Upload a PDF, JPG, PNG, CSV, XLS, or paste raw statement text. The AI parses the invoice number, date, vendor, total amount, dentist name (where listed), patient name, and individual line items. It then suggests which dentist to assign the invoice to based on the extracted name. You confirm or override.
- PDF, image, CSV, XLS, paste text
- Up to 10 MB per file
- Vendor, total, dentist, patient, lines
- AI dentist-assignment suggestion
- Duplicate detection
- Manual entry fallback
Invoice #
4421
Date
14 Apr 2026
Vendor
Heath Dental Lab
Total
£418.00
Line items
AI suggests assignment
Dr Sarah N. (extracted from invoice)
Statement import · April
Heath Dental Lab
Crown · Mr Patel · UR6 · £128
Bridge · Mrs Smith · UL3-5 · £245
Implant abutment · Mr Lee · UL6 · £312
Veneer · Mrs Khan · UR1 · £180
Whitening trays · Mr Jones · £45
Practice statement with 142 rows? Import in one click.
Lab and supplier statements can be huge. Paste the CSV or upload the file, the system parses every row, splits advice rows from credits, and lets you bulk-assign rows to dentists in one screen. Then it creates the invoices in one import. Practices switching from spreadsheets typically clear weeks of backlog in an afternoon.
- Paste CSV or upload statement file
- Auto-parses advice / credit row types
- Bulk-assign rows to dentists in one screen
- AI matches dentist names to your team
- Creates invoices in a single import
- Errors and unmatched rows clearly flagged
Dentists accept or reject their lab bills before pay date.
When you assign an invoice, the dentist gets a notification. They can review the line items, accept the deduction, or reject with an optional note (“wrong patient,” “crown was redo at no charge,” etc.). The decision feeds straight into their wage statement’s Lab Share line. Disputes get resolved before the period is locked, not after the bank transfer.
- Status: pending, accepted, or rejected
- Optional rejection note from the dentist
- Assignment revision tracking for reassignments
- Practice admin can override or edit
- Flows into Associate Wages Lab Share automatically
Dentist view · Pending invoices
Heath Dental Lab
3 items · UR6, UL3-5, Mr Jones
£418.00
pendingWhite Smile Lab
1 item · Crown UR4
£128.00
acceptedHeath Dental Lab
1 item · Bridge - wrong patient
£245.00
rejectedBuilt for the way dental practices actually handle bills.
Six categories + custom
Lab, Equipment, Supplies, Services, Utilities, Other - plus add your own categories per clinic.
Duplicate detection
Matches new invoices on number, vendor, and amount. You see a warning before saving so you never double-pay.
Spend analytics dashboard
Total spend, this-month spend, monthly trend chart, category pie, top vendors, per-dentist breakdown, outstanding balance.
Payment status tracking
Mark invoices unpaid, paid, or partial. Track due date, paid date, payment method, and reference. Bulk mark-as-paid.
Overdue alerts
Past-due invoices appear in an alert banner with count and total amount. Stop late-payment surprises.
Multi-clinic ready
Per-clinic isolation by default. Group-level admins see consolidated views; site managers see only their clinic.
Team access control
Set whether team members see all invoices or only those assigned to them. Useful for dentists vs office managers.
Line-item extraction
Lab invoices arrive with multiple line items per patient. The AI pulls each line so you can audit what was charged.
CSV export to accountants
Export all invoices to clean CSV your accountant can import into Sage, Xero, or QuickBooks. (API integration on roadmap.)
Why this matters for payroll
Lab invoices flow into associate wages automatically.
Once an invoice is assigned to a dentist and accepted, it becomes part of that dentist’s Lab Share for the period. The percentage of the invoice they cover (defined in their wage profile, usually 50 percent) is automatically applied to their statement’s Lab Share line. No double-keying. No spreadsheet reconciliation.
If the dentist rejects the invoice with a note, the practice manager sees it on the wages dashboard, can edit or reassign, and the period stays open until everyone is signed off.
Quick honesty: what this is not.
This is invoice intake, assignment, and tracking. It does not run your bank payments, doesn’t submit accounts to HMRC, and doesn’t (yet) sync directly with Xero, Sage, or QuickBooks via API (we export clean CSV, integration is on the roadmap). It’s also not patient invoicing - only practice expense / supplier invoices. Reminders to suppliers and email-forwarding auto-import are not currently shipping either.
Frequently asked questions
Practice Suite includes
Invoice Manager is one module of many.
Associate Wages
Sliding scale, lab share, deductions.
AI Dental Rota
Smart scheduling, TOIL, multi-clinic.
Stock Control
Barcode, batch, expiry tracking.
Compliance helpers
AI COSHH, audit trail, inspection prep.
AI Dental Notes
Notes, letters, consent from one chat.
Practice ops hub
Boards, tasks, all-in-one ops.
Stop typing lab invoices into a spreadsheet.
Try Dentistry Dashboard Practice Suite free for 21 days. AI invoice extraction, statement batch import, dentist accept / reject, and payment tracking, all in one £93 / month subscription.