Track anything in your dental practice.
Referrals, lab work, whitening dispensations, patient finance, implant journeys, complaints, daily checklists, fault reports, autoclave logs, anything else. 30+ pre-built dental boards, an AI builder for whatever else you can think of, and printable QR codes so your team updates from their phone.
Drag-and-drop boards. Coloured labels. Cards that fit dental.
Three example boards out of 30+. Move cards between lists, click into a card for the full record, your team picks it up in 5 minutes.
Whitening Gel Tracker
BoardReferral Tracker
BoardLab Work Tracker
BoardSame drag-and-drop, coloured labels, and card-detail experience for any of the 30+ templates - or any board you build with the AI.
Describe what you want to track. Gemini builds the board.
Type something like “track our whitening gel dispensations with patient name, date, brand, strength, dentist, and a follow-up flag.” The AI builds the lists, fields, and labels in seconds. If your description is vague it asks one or two clarifying questions before generating.
- Powered by Gemini 3 Flash
- Multi-turn refinement
- Knows dental workflows
- Auto-detects money fields
- Auto-creates labels
- Customise any template by chat
You
Track whitening gel dispensations. Need patient name, date, brand, strength, dentist, follow-up flag.
Gemini
Created “Whitening Gel Tracker”:
- 2 lists: Pending Dispense, Dispensed
- 7 fields: Patient (Name), Date, Brand (Dropdown), Strength (Dropdown), Number of Gels (Number), Dentist (Dropdown), Notes
- 4 labels: Immediate Use, Routine Refill, Sensitivity Check, Follow-Up Scheduled
Share form
Surgery Spot Check
Scan to open form
Board: Surgery Spot Check
List: Today’s Checks · Print, stick, scan
Print the QR. Stick it on the surgery wall. Your team updates from their phone.
Every list inside a board has its own printable QR code. Print, stick on the surgery wall, your nurse scans on their phone, fills in the daily checklist or fault report or fridge temperature, and the card lands on the board. No login, no app to download. Replace every clipboard in the practice.
- Per-list QR code, sharable link, or embed snippet
- No login required for the form (public link)
- Card lands on the right list automatically
- Practice manager sees who submitted and when
- Useful for: nurse daily checklist, fault reports, fridge temp, complaints
30+ ready-made dental boards.
Clone any of these into your practice in one click. Customise the lists, fields, and labels to match your workflow. Then save your version as a new template for the rest of your group.
Patient journeys
Stage-by-stage trackers for high-value treatments. Move cards from consultation through to completion.
Whitening Gel Dispensation
Pending dispense to dispensed. Patient name, date, brand, strength, gel count, dentist. Labels for sensitivity check and follow-up.
Composite Bonding Journey
Initial consultation, prep, whitening trays ordered, bonding date booked, retainers, treatment complete. Number of teeth, shade, before / after photos.
Dental Implant Journey
Consultation through surgery, abutment placement, crown fitting, follow-up. Implant type, surgery date, post-op review.
Invisalign Journey
Consultation, ClinCheck, aligners ordered, in treatment, retainers ordered, retainers fitted, complete. Aligner number tracking.
Patient Finance Application
Application received, under review, approved, denied, treatment complete. Total amount, treatment list, payment benchmarks.
New Patient Inquiry
Inquiries received, contacted, appointment scheduled, follow-up needed, not interested. Captures source, treatment interest, preferred date.
Referral Tracker
New referrals to sent to received. Patient name, reason, referral date, referred to, appointment date, referred by.
Practice operations
Day-to-day stuff a practice manager has to keep on top of.
Lab Work Tracker
Ordered to received to fitted. Patient, lab name, lab work type, expected date, dentist.
Complaints Tracker
Received to investigation to action taken to resolved. Patient feedback, follow-up actions, file uploads.
Critical Incident Log
Reported to under investigation to action in progress to resolved. Severity level, actions taken, follow-up.
Surgery & Equipment Fault Log
Per-surgery fault tracking. Priority, action required, repair date, photos.
Equipment Register
One card per asset (autoclave, compressor, X-ray). Last test, due date, certificate uploads.
IRMER Radiation Protection File
One card per radiation document with X-ray unit, issue date, review due. Soon-to-expire warnings.
Ultimate Personal Daily Task Tracker
Home, Work, Play, Health, Personal Development. Priority labels for the practice manager juggling it all.
Nurse daily workflows
Checklists nurses run every day. Stick the QR on the wall, scan to log on a phone, no logins.
Nurse Daily Checklist (Full Day)
35+ items per surgery: change uniform, switch on equipment, distilled water, flush waterlines 3 minutes, prep trays, disinfect surfaces, lab work, expiry checks, sharps disposal.
Surgery Spot Check
Floor / surfaces / sinks / chair / sharps / handpieces / DUWL flushed / uniform / first impression. Per-surgery board.
PM Decon Shutdown
End-of-day decontamination room shutdown: drain, dry, switch off, leave autoclave door open, mop, waste, restock.
Medication & inventory
Tight stock and medication tracking with batch and expiry awareness.
Antibiotic Log
Per-patient dispensation. Patient ID, dentist, batch, expiry, dosage, duration. Allergy and refill flags.
Antibiotics Received
Incoming batch log. Date received, supplier, batch, quantity, expiry, storage location.
Emergency Drugs Kit Log
Weekly per-week lists. Date, product, batch, pack size, expiry. Reorder and expiring-soon labels.
Daily safety logs
The boring-but-essential daily and weekly logs. Same printable QR-form workflow as the rest.
Autoclave Log
Per-cycle log with TST strip image upload, parameters met, pass / fail, staff initials.
AM Decon Checklist
20+ tasks for opening the decontamination room. PPE, autoclave fill, water temperature, sinks, ultrasonic bath.
Fridge Temperature Log
Daily AM and PM readings, within / out of range labels, staff initials.
Oxygen Cylinder Daily Check
One log per cylinder, daily check on level and condition.
Defibrillator Daily Check
Per-day log entry confirming the defib is ready for use.
Drainage Disinfection Log
Per-appliance disinfection record with surgery, date, staff member.
Legionella Checks
Per-tap hot and cold water temperature with run duration and photo evidence.
Fire Safety Checks
Recurring fire safety inspection log with action-required flags.
Ultrasonic Bath Annual Test
Annual engineer-led test log with pass / fail and notes.
Plus everything you can imagine - the AI builds it.
Try every template free for 21 daysDental-specific card fields.
Generic Trello and Notion give you text and dropdowns. We add the field types dental practices actually need.
Tooth Chart
Mark specific teeth and surfaces directly on a card. Built for treatment plans, referrals, and clinical incident logs.
Patient Link
Link a card to an existing patient record so the journey tracker stays connected to the patient profile.
Auto-Increment ID
Every new card gets a unique number. Useful for case IDs, referral numbers, equipment asset tags, incident logs.
Board Members
Assign one or more team members to a card. Filter by who is responsible.
Subtasks (Todos)
Each card can have a checklist of sub-items. Useful for multi-step workflows like onboarding a new patient.
Attachments
Upload TST strip photos, lab invoices, X-ray images, certificates, anything. File evidence sits with the card.
Currency Auto-Detect
When a field is named “Total” or “Amount”, the system makes it a CURRENCY type automatically. No misformatted prices.
Read Tracking
See which staff have viewed each card and when. Useful for proving the team have read the latest critical incident or policy update.
Know who did what
Every edit logged. Every snapshot saved. Every read tracked.
Whether you’re tracking implant cases, lab work, or daily decon checks, every card edit is logged with user, timestamp, and the change made. Board snapshots keep an immutable historical state. Soft-delete keeps removed cards recoverable. Read-tracking shows who has seen each card.
Useful for resolving disputes, training new staff on what was done, and yes, also for CQC inspections if the board you’re running happens to be a compliance log.
Quick honesty: what this is not.
No real-time multi-user co-editing (Google Docs style), no public board sharing outside your practice, no Gantt or timeline view, no calendar view, no time tracking. The kanban is the primary interface. Email notifications when cards move are limited - rely on the dashboard or QR-form submissions.
Frequently asked questions
Practice Suite includes
Boards are one module of many.
AI Dental Rota
Smart scheduling, TOIL, multi-clinic.
Associate Wages
Sliding scale, lab share, deductions.
Stock Control
GS1 DataMatrix, batch, expiry tracking.
Invoice Manager
AI extraction, dentist accept / reject.
Compliance helpers
AI COSHH, audit trail, inspection prep.
AI Dental Notes
Notes, letters, consent from one chat.
Replace every clipboard in the practice.
Try Dentistry Dashboard Practice Suite free for 21 days. 30+ pre-built dental boards, AI board builder, printable QR forms, and the rest of the practice software in one £93 / month subscription.