RotaCloud charges per user. Our rota is part of Practice Hub.
RotaCloud is a solid general-purpose tool that charges £2-£4 per user per month. Dentistry Dashboard Rota is dental-specific - with AI scheduling, leave management, and staff phone access - included in Practice Hub at £99/month per location, for up to 40 team members.
14 days free, no card needed · Then £99/month per location · Up to 40 team members
TL;DR
The quick answer
Pick Dentistry Dashboard if
- You run a dental practice (single or multi-site)
- You need TOIL or associate wages
- You want AI to draft your rota and flag conflicts
- You also want AI Notes, compliance logs, or patient comms in one tool
- You prefer flat pricing over per-seat charges
Stick with RotaCloud if
- You run a non-dental business (cafe, retail, etc.)
- You only need basic scheduling and time-off
- You have under 5 staff and no payroll complexity
- Your team works simple, predictable shift patterns
Why dental practices switch
RotaCloud is general purpose. We're not.
RotaCloud is built for any UK business that needs shift scheduling - retail, hospitality, healthcare - which means dental practices have to bend it to fit, and pay per user as the team grows. Dentistry Dashboard was designed around how dental practices actually operate: associate wages tied to UDA targets, surgery room allocation, GDC-aligned audit trails, and TOIL for late-running emergency appointments. Practice Hub includes the rota and practice operations for £99/month per location, for up to 40 team members. The 14-day trial needs no card.
What you get when you switch
The features dental practice managers tell us made the difference.
AI Rota Assistant
Describe your rules in plain English ("Sarah every Mon and Tue, no nurses Fri pm, 35hr cap part-timers") and let AI draft the schedule. RotaCloud requires you to build everything manually.
Proper TOIL ledger
Running balances per staff, manager-approved corrections and an audit trail. RotaCloud has TOIL but it is generic, not configured for dental late-finishes and Saturday cover.
Multi-clinic native
Several locations on one account, and one login for staff who work across sites. RotaCloud requires separate workspaces or expensive enterprise tier.
Associate wages
Built-in UDA tracking, payment statements, and income and deduction panels. RotaCloud needs third-party payroll integrations to match this.
CQC-friendly audit trail
Shifts added, changed or removed are logged with who did it and when, and every TOIL change stays in the ledger. Useful for CQC inspections and disputes.
A whole practice OS, not just a rota
The Practice Hub bundles the rota with stock, AI invoices, payroll, boards, lab tracker, and CQC compliance helpers - all under one £99/mo subscription. AI Notes (Dentist Zone) and the AI website chatbot are sold separately. With RotaCloud you would add 4 to 5 separate subscriptions.
Feature-by-feature
Honest, side-by-side. Last updated April 2026.
Recurring shifts
Calendar / Weekly / Monthly / Daily views
Mobile staff app
AI Rota Assistant (conversational)
Real-time conflict detection
Open shifts / claim flow
RotaCloud requires Pro tier
Time-off requests with leave reasons
TOIL ledger with running balance
Manager-approved TOIL corrections
TOIL audit trail
Associate wages tracking (UDA-aware)
CQC-friendly audit log
Built for dental terminology
Multiple locations on one account
GPS geofencing check-in
QR code check-in
Tablet kiosk PIN check-in
Auto check-out at shift end if forgotten
Work summary by date range
CSV export
Payment statements per staff
Income and deductions panels
Dentist analytics and trends
AI clinical notes (scribe)
Compliance logs (CQC, HR)
Patient chatbot and lead capture
Form builder and patient intake
CPD and HR document storage
14 days free, no card needed · Then £99/month per location
Frequently asked questions
Ready to switch from RotaCloud?
Build your dental rota and manage your practice in one place. Try Practice Hub free for 14 days with no card, then £99/month per location.