One recording. All the paperwork.
AI creates a draft of the NHS and Trust forms you would otherwise fill in by hand or wrestle into Word: Mental Capacity Assessments, consent forms and hospital referral proformas, from the appointment you already recorded. You review every field, approve, then print and sign.
Included in Dentist Zone. Cancel anytime. Works with any microphone. UK-based support.
MCA + BID
Mental Capacity Assessment and Best Interests Decision
Consent 1 and 2
NHS consent forms for adults and children, sedation or GA
Referral proformas
Your hospital or Trust form, built on request
PDF + Word
Exact layout, signature boxes left blank
The form is fixed. Only the answers change.
Word proformas are painful because the layout is the document: every keystroke risks a broken table or a signature box pushed onto the next page. Clinical Forms separates the two. The layout is fixed and owned by us, you only ever touch the values, and the AI pre-fills those values from a conversation that already happened.
Record the appointment as you normally would. The assessment or consent conversation you are already having out loud is exactly what the form needs.
On the template step, open the Forms tab and choose the form. A draft is created from that conversation straight away.
Review every field. Anything not discussed stays blank and is flagged, never guessed. Edit anything you like.
Approve, then download the form as PDF or Word in the exact layout, print it, and sign by hand as usual.
Clinical Forms
Mental Capacity Assessment + Best Interests
Fields drafted from the recording
31 of 38
Flagged for your review
2
What you get
Built for forms that get scrutinised.
The exact layout, every time
The form is drawn by us, not by the AI, so the same form comes out identically on every export: headings, grey guidance boxes, Yes/No columns and signature blocks exactly where your Trust put them.
Records only what was said
Fields are filled from the recorded conversation and nothing else. The AI does not add clinical detail, does not guess at blanks, and quotes the person’s own words where they were spoken.
Flags what is missing
Required fields and statutory questions with no recorded answer are shown as warnings before you can approve. On the MCA that includes each of the four functional test questions.
Fill in without a recording
No transcript? Open the form blank on screen with the standard wording already in place and complete the variable parts by hand, which is a fair bit quicker than a Word document.
A summary for your notes
After approval, AI creates a few sentences from the approved form only, ready to paste into your practice software as a single entry. The signed form stays the record.
Send us your form
Not in the list yet? Upload the blank form your Trust, hospital or practice uses. We build and check it by hand and let you know when it is ready.
The reasoning is captured. The judgement stays yours.
Mental capacity records can be examined in safeguarding reviews and by the Court of Protection, so the form has to reflect the assessment exactly as it happened. That is why the AI is only ever a scribe here.
It records what the assessor stated. It never assesses, suggests or concludes whether a person has capacity.
Unanswered statutory questions stay blank and are flagged. Nothing is ever filled in on your behalf.
Exports are locked until you have reviewed and approved the form, and reopening a form to edit it locks them again.
Signature, print name, date and contact boxes stay blank on every export for completion by hand.
Statutory forms built in. Your own forms on request.
Each form is written and checked by hand against the Trust document, so the exported layout and the statutory wording match exactly. One form built for your Trust serves every clinician in it.
Start 14-day trialMental Capacity Assessment + Best Interests Decision
Hertfordshire Multiagency form for persons aged 16 and over, both stages and the full Best Interests record.
Consent Form 1 (Adult, general anaesthetic)
NHS patient agreement to treatment with the standard GA treatment options, benefits and risks built in.
Consent Form 1 (Adult, inhalation sedation)
NHS patient agreement to treatment with the standard sedation benefits and risks built in.
Consent Form 2 (Child, general anaesthetic)
Parental agreement for a child or young person, prepopulated with dental GA treatment options and risks.
Consent Form 2 (Child, inhalation sedation)
Parental agreement for a child or young person having treatment under inhalation sedation.
Your hospital referral proformas
Oral surgery, orthodontic, paediatric or special care referral forms, built to match your hospital’s document on request.
Questions dentists ask
Straight answers.
Does the AI decide whether a patient has capacity?
No. Clinical Forms records what the assessor stated during the assessment. It never assesses, suggests or concludes whether a person has or lacks capacity. Questions the assessor did not answer stay blank and are flagged for the clinician, and nothing is filled in on their behalf.
Which forms are available today?
The Hertfordshire Multiagency Mental Capacity Assessment with Best Interests Decision Record, and NHS Consent Forms 1 and 2 in general anaesthetic and inhalation sedation versions with the standard benefits and risks wording built in. Hospital referral proformas and other Trust forms are added on request.
Can I add my own Trust or hospital forms?
Yes. From the Forms tab in AI Notes, send us the blank form your Trust, hospital or practice uses. Every form is built and checked by hand so the layout and wording match your document exactly, and we let you know when it is ready. Once built, everyone in your service can use it.
What if I did not record the appointment?
Choose Fill in without a transcript. The form opens blank on screen with all the standard wording in place, you complete the variable parts, approve, and download the same PDF or Word file. No AI is involved on that path.
How does it fit with R4, SOE or Dentally?
The completed form downloads as PDF or Word to print, sign and file as you do today. After approval you can also create a short summary of the outcome and paste it into your practice software as a single notes entry.
Is the audio stored?
No. Audio is processed to create the transcript and then discarded, the same as the rest of AI Notes. Saved forms stay in your account until you delete them.
Clinical Forms
Stop fighting Word. Record the appointment, review the form, sign it.
Clinical Forms is part of Dentist Zone alongside AI Notes, patient letters, treatment plans and referrals, so your notes and your paperwork come from the same appointment. Trusted by over 500 dentists.