We're Live in America: HIPAA Compliant AI Dental Notes for US Dentists

We're thrilled to announce that Dentistry Dashboard is now live in the United States — fully HIPAA compliant and ready to transform how American dentists handle clinical documentation.

After months of building dedicated US infrastructure, signing Business Associate Agreements, and ensuring every aspect of our platform meets the strict requirements of HIPAA, we're proud to welcome US dental practices to the Dentistry Dashboard family.

What is HIPAA and Why Does It Matter?

If you're a dentist in the United States, you're already familiar with HIPAA — the Health Insurance Portability and Accountability Act. But when it comes to AI-powered dental software, understanding how HIPAA applies is crucial.

HIPAA establishes national standards for protecting sensitive patient health information, known as Protected Health Information (PHI). Any software that processes, stores, or transmits PHI must meet rigorous security and privacy requirements.

For AI dental notes software like Dentistry Dashboard, this means:

• Encryption: All patient data must be encrypted both in transit and at rest
• Access Controls: Only authorized personnel can access patient information
• Audit Trails: Every access and modification must be logged and retained
• Business Associate Agreements: All third-party vendors must sign BAAs
• Physical Safeguards: Data centers must meet strict physical security standards

How Dentistry Dashboard Achieves HIPAA Compliance

We didn't take shortcuts. Instead of simply adding encryption to our existing infrastructure, we built a completely isolated US environment from the ground up. Here's what makes our approach different:

Dedicated US Infrastructure

Your data never leaves US borders. We've deployed a completely separate infrastructure in AWS US-East-1 (N. Virginia), including:

• Isolated Database: A dedicated MySQL instance with AES-256 encryption at rest, housed in a private subnet with no public internet access
• Secure Storage: A US-only S3 bucket with server-side encryption and all public access blocked
• US-Based AI Processing: Dedicated Azure Speech and OpenAI resources located in East US, ensuring your audio and AI processing stays within US jurisdiction

Business Associate Agreements

We've signed BAAs with all our infrastructure providers, including AWS. This legally binds them to HIPAA compliance standards and ensures they're accountable for protecting your patient data.

Comprehensive Audit Logging

Every user action is logged and retained for 6+ years using AWS CloudTrail Lake. This provides the audit trail required by HIPAA and gives you peace of mind during compliance audits.

Advanced Threat Protection

We've enabled AWS GuardDuty for continuous threat detection and AWS Macie for automated PHI scanning. If anything suspicious happens, we know about it immediately.

Data Isolation

Our US environment is completely separate from our UK/EU infrastructure. There's no shared database, no shared storage, no shared credentials. It's a "shared-nothing" architecture that ensures complete data isolation.

Why This Matters for Your Practice

As a US dentist, you face significant liability if patient data is mishandled. HIPAA violations can result in:

• Fines ranging from $100 to $50,000 per violation
• Criminal penalties for willful neglect
• Damage to your professional reputation
• Loss of patient trust

By choosing a HIPAA-compliant AI notes solution, you're protecting your practice and your patients.

What You Get with Dentistry Dashboard

Our AI dental notes system offers everything US dentists need to modernize their documentation:

AI-Powered Clinical Notes

Speak naturally during patient appointments, and our AI transcribes and structures your notes in real-time. No more typing, no more after-hours documentation.

Dental-Specific AI

Unlike generic transcription tools, our AI understands dental terminology — from "mesioangular impaction" to "MOD composite" to "BPE scores."

Voice Perio Charting

Call out pocket depths hands-free and watch them populate your 6-point pocket chart automatically.

Works With Your Existing PMS

Copy and paste structured notes directly into your Practice Management Software with one click.

Pricing in USD

Our US platform is priced at $79/month per dentist — which includes the additional infrastructure costs of maintaining a fully HIPAA-compliant, isolated US environment.

Getting Started

Ready to experience HIPAA-compliant AI dental notes? Here's how to get started:

1. Visit our US platform: us.dentistrydashboard.myformatic.com
2. Create your account: Sign up with your email and practice details
3. Start your free trial: Experience the power of AI notes with no commitment

Frequently Asked Questions

Is my data really separate from UK/EU users?

Yes. We use a "shared-nothing" architecture. Your database, file storage, and AI processing are all on dedicated US infrastructure with no connection to our EU systems.

Do you have a BAA I can sign?

Yes. We provide Business Associate Agreements for all US customers. Contact us at info@dentistrydashboard.com to request one.

Where exactly is my data stored?

All data is stored in AWS US-East-1 (N. Virginia) data centers, which are HIPAA-eligible and covered by our BAA with Amazon.

What about the AI processing?

Our AI services (speech-to-text and language processing) run on dedicated Azure and Google resources in US data centers. Your audio and text never leave US jurisdiction.

How long do you retain audit logs?

We retain all audit logs for a minimum of 6 years using AWS CloudTrail Lake, meeting HIPAA's documentation requirements.

Join the Future of Dental Documentation

Hundreds of UK dentists are already saving hours every week with Dentistry Dashboard. Now, American dentists can experience the same transformation — with the peace of mind that comes from true HIPAA compliance.

Welcome to the family, America. 🇺🇸

👉 Start your free trial at us.dentistrydashboard.myformatic.com